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Level 2: Development Management & CIL Privacy Notice

Level 2 Privacy Notice

West Lancashire Borough Council

Development and Regeneration Services - Development Management

Submission of Planning and Related Applications, CIL and Enforcement

 

Who We Are

Development and Regeneration Services at West Lancashire Borough Council, takes your privacy very seriously and will keep your personal data secure at all times.

 

When do we collect personal information?

We collect information from you when you submit a planning related application and supporting documentation, contact us about an existing application, submit CIL forms or related information or make an enforcement complaint. This includes contact by email, letter or telephone.

We may also receive information about you from third parties, including planning agents and interested parties who comment on planning and related applications.

 

What personal information do we collect?

The types of personal information we collect may include:

  • Basic personal information including name, address and contact details;
  • Your occupation;
  • Information about your health;
  • Information relating to expressed opinions or intentions in respect of a planning and related applications;
  • Financial information
  • Any other information you provide to us during the application process.  

 

What do we use your data for?

We will use your personal data as part of the Council's statutory duties in relation to the processing of all types of planning and related applications, and relevant CIL charges to enable the Council to determine whether planning permission or similar consents should be granted and to process any CIL liabilities which may apply. Data provided as part of the planning and related application process will be used as part of the Council's work with regard to the monitoring, implementation and enforcement of planning permissions and investigations into breaches of planning control. We use the information we collect about you to fulfil our legal obligations around the planning process.

 

Publication and Retention of Information

In order to comply with our statutory obligations we must make certain details about planning and related applications available in the form of a public register. Regulations also permit and actively encourage this information to be made available online. This includes the name and address of the applicant and, where an agent is acting for the applicant, the name and address of that agent.In order to ensure that no unnecessary personal data is published online, please consider the following:

We will publish a copy of your completed application form and relevant supporting documents and drawings on our website. We may publish comments and objections on our website, and this will include your name and your address. If the Council’s decision on the application is appealed, the Government’s Planning Inspectorate, who considers the appeal, will ask for copies of all application correspondence and they may also publish comments online.

In order to ensure that no unnecessary personal data is published online, please consider the following:

 

  • We strongly recommend that you indicate any documents (in whole or in part) containing personal information that you they do not want to be seen by the public. However we have a legal duty to make available certain details available so we cannot guarantee that such requests will be approved.
  • Please do not include any information in your application, comments or supporting documents which is not required for the planning process. In particular please refrain from sending us sensitive information such as financial, health or medical details where these are not required;
  • Please also refrain from including personal information about other people in your correspondence with us;
  • When sending us comments or objections by email, we recommend that you include your comments in an attachment, so we can avoid publishing personal details such as your email address;
  • We do not require a signature on any correspondence you send, and recommend that you do not include this so as to avoid the possibility of this being copied for possible use in identity theft.

We reserve the right not to publish any documents containing perceived insulting, offensive, abusive or obscene comments.

The law requires us to maintain the information on the register of planning applications indefinitely, and as such information relating to applications will be available on our website permanently. Comments and objections on applications do not form part of the statutory register. Whilst we will retain electronic versions of these, copies will be removed from the Council's public access system 2 years after the application has been determined. CIL information may be retained permanently for audit and monitoring purposes. Enforcement complaints are retained permanently as the records are necessary to inform the planning process.    

Personal data will be held securely by the Council. We have a data protection regime in place to oversee the effective and secure processing of your personal information, and also utilise appropriate technical safeguards to keep your information secure.

 

Third Parties

We may share personal data with other services within the Council, and with third parties including the Planning Inspectorate for the purposes of determining planning and related applications and enforcement appeals.

We may share data with the Police and other third parties to identify and deter criminal activity.

 

Transfer of Data 

We will not transfer your personal data to a country outside of the EU.

 

Automated Decision Making 

We do not engage in automated decision making using your personal data.